[Leadership] Proposed Amendments to the ACB Constitution and Bylaws Addressing Voting


Ray Campbell
 

Hi Lions:

Here are the proposed amendments to the ACB Constitution and Bylaws to
allow for remote voting and remote or hybrid meetings.

Lion Ray Campbell, President, ACB Lions


---------- Forwarded message ----------
From: Koni Sims <koni.l.sims@gmail.com>
Date: Wed, 4 Aug 2021 11:56:58 -0500
Subject: [Leadership] Proposed Amendments to the ACB Constitution and
Bylaws Addressing Voting
To: "leadership@acblists.org" <leadership@acblists.org>,
acb-conversation@acblist.org

Proposed Amendments to the ACB Constitution and Bylaws Addressing Voting



Please come join the Constitution and Bylaws Committee (C&B) and
Voting Task Force (VTF) for these upcoming events to discuss and take
member input. On August 4, they will be visiting with the presidents
on Hump Day. On August 5, C&B will be meeting and will take members’
input. On August 8, both committees will be on Sunday Edition. On
August 10, Tuesday Topics will host both committees for discussion and
input for the first hour. Then the C&B will be meeting and taking
members’ input. On August 11, both committees will be available to
visit with the presidents on Hump Day. We look forward to talking and
hearing from our members!



Current Language, Article III, Section C:



C. Voting: Each voting member attending an annual conference and
convention shall be entitled to one (1) vote, provided that the person
was a member prior to the record date of the conference and
convention, which shall be thirty (30) days prior to the opening
meeting. In addition, official delegates from affiliates shall cast
the number of votes to which their organization is entitled as
provided in the Bylaws. Voting on all issues at an annual conference
and convention shall be conducted in one (1) of two (2) ways: voice
vote, by which the presiding officer calls for the oral ayes and then
for the oral nays, or record vote. A record vote shall be composed of
two (2) distinct components: a secret ballot vote by which the
individual votes of certified voting members are taken, to be
conducted in a manner as provided for in the Bylaws, and a roll call
of affiliates by which official affiliate delegates shall announce the
votes of their respective organizations. Elections where there are
contests of officers, directors and members of the Board of
Publications must be conducted by record vote. If a voice vote on any
issue, in the opinion of the presiding officer, is too close to
determine the result, the presiding officer shall have the discretion
to order a record vote on the issue. A record vote on any issue shall
also be ordered by the presiding officer if any twenty-five (25)
certified voting members and/or members at large identify themselves
from the floor of the conference and convention and request a record
vote.



Proposed Language, Article III, Section C:



C. Voting: Each certified member of this organization shall be
entitled to one (1) vote at any annual or special meeting, provided
that the person was a certified member prior to the established record
date of such meeting, which shall be thirty (30) days before such
meeting, or in the case of the annual conference and convention, the
opening session. In addition, official delegates from affiliates shall
cast the number of votes to which their organization is entitled as
provided in the Bylaws. Voting on all issues at any meeting shall be
conducted in one (1) of two (2) ways: voice vote or record vote. In
the case of voice votes, virtual attendees shall cast votes by any
protocol provided for by the adopted remote meeting platform or client
program. A record vote shall be composed of two (2) distinct
components: a secret ballot vote conducted in the manner prescribed in
the bylaws, and a roll call of affiliates by which official affiliate
delegates shall announce the votes of their respective organizations.
If a voice vote on any issue, in the opinion of the presiding officer,
is too close to determine the result, the presiding officer shall have
the discretion to order a record vote on the issue. Contested
elections and the disposition of main motions on proposed
constitutional and/or bylaw amendments must be conducted via record
vote. A record vote on any issue shall also be ordered by the
presiding officer if any twenty-five (25) certified voting members
identify themselves either from the floor of the conference and
convention or via the adopted remote meeting platform or client
program and request a record vote.



Article IX Meetings (unchanged):



A regular meeting of this organization shall be held once a year, to
be known as the annual conference and convention. A majority of
affiliate votes certified and seated at the conference and convention
shall constitute a quorum to do business.



Add the following to Article IX:



Any membership meeting, or portions thereof, may be conducted, either
exclusively or as a contemporaneous hybrid component, by means of the
Internet or other electronic communications technology in a fashion
pursuant to which the members have the opportunity to read or hear the
proceedings substantially concurrently with their occurrence, vote on
matters submitted to the members, pose questions, and make comments.



[All language from "by mean of ..." to the end of the proposed added
sentence is taken directly from the D.C. Nonprofit Corporations Act of
2010, § 29-405.01(e), (annual / regular meetings), and § 29-405.02(f),
(special meetings).]



Article XI Amendments (unchanged):



This constitution and bylaws may be amended at any regular conference
and convention of ACB provided such proposed amendment has been
presented in writing to the Constitution and Bylaws Committee before
the end of the first day following the day of the roll call meeting of
the conference and convention. A two-thirds (2/3) vote of those
present and voting is required to adopt a constitutional amendment and
a majority vote of those present and voting is required to adopt a
bylaw amendment according to voting procedures contained herein. Both
the original language and the proposed language shall be read to the
assembly during any business meeting of the conference and convention,
provided the deadline for submission has been met, and final action
shall not take place until a second reading to the assembly has taken
place on any subsequent business meeting day. Any such proposed
amendment is not considered pending business until the amendment has
been properly placed in the hands of the conference and convention
assembly.



Add to Article XI:



Once placed before the assembly, constitutional and bylaws amendments
may be debated but may not be amended.



Current Language, Bylaw 2 Voting:



D. The secret ballot component of a record vote shall be conducted
through the use of a paper ballot for each certified member.



Proposed Replacement, Bylaw 2 Voting:

D. The individual vote for each member shall be conducted using an
electronic system which provides the ability to independently mark,
verify and cast a secret ballot. Such voting system shall be
independently accessible to all members without regard to the
technology used by each member, including assistive t

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